New Office 365 Administration Reports Show Activity Trends, Popular Sites

This week we introduced a few new Administrator reports as part of our weekly Architect Suite update and we thought we’d tell you a bit more about them.

We are big proponents of ensuring that administrators of OneDrive for Business, Office 365 and SharePoint have the tools they need to monitor and manage their environments. While Microsoft is doing a great job introducing strong services for document sharing and collaboration, it is not spending as much effort on administration functions. And that’s okay, because that’s our job and we do it very well.

We introduced the OneDrive for Business Administrative Suite in March, and the Office 365 Administrative Suite in December of last year. We already have an extensive set of reports for things like content growth and distribution, content and user activity, and more.

Now we add a few more much needed reports to the list for Office 365 Administration:

  • Site Total Usage (trend report)
  • Site Weekly Usage (trend report)
  • Top 10 Most Visited sites (pie chart)
  • Top 10 Most Recently Visited Sites (pie chart)
MetaVis - Admin Activity Dashboard

MetaVis – Admin Activity Dashboard

Why are these types of reports important? The usage reports tell you how often a site is being used over time. You can track Sites that are being used regularly and then see what content within them is most popular. It might give you ideas on how to break out content into new Sites to reduce load on a particular site, or you might want to increase storage capacity in a highly used Site.

As you monitor Site usage over time, you may see Sites that are no longer used and are ready for Archival. Or you may see a lot of activity, but only for a specific list or library, or piece of content. In this case, you might want to move the content to another Site and archive the rest of the one not being used.

MetaVis Admin Activity Site Usage Last Collection Period

MetaVis Admin Activity Site Usage Last Collection Period

You can use the Top 10 reports to get a handle on what content is the most popular at a given time. Is there a reason a Site is being visited a lot? Is it possible users have access to content they shouldn’t have? Seeing a list like this is a starting point to dig deeper into how the content within Sites is being used. Do the right people have access to it? Does it need to be backed up more regularly because content within it is being changed often?

As an administrator, you know what tools you need to track the usage of your content. Often times these “at a glance” reports can spark warning signs you might not otherwise have caught. So take a few minutes and check them out. Let us know in the comments how you would use reports like these.

OneDrive for Business vs DropBox for Business: Which One Would You Use?

OneDrive v DropBox for BusinessBoth OneDrive and DropBox are file sharing and storage tools that have been around for awhile (OneDrive as SkyDrive Pro), but it’s been this year that both have come mainstream and are truly viable options for enterprises. With DropBox’s official release of DropBox for Business, which includes some key functionality to rival OneDrive for Business, we thought we’d take a look at how the two compare.

Note: For this article, I am looking at two specific versions of each service: the standalone version of OneDrive for Business and DropBox for Business.

First, let’s get some of the basics out of the way:

Storage & Pricing

  • DropBox for Business: US$15/user/month (a minimum of 5 users); unlimited storage. 
  • OneDrive for Business: $2.50/user/month with 25GB storage (additional storage for $0.20 per GB).

Mobile Accessibility

  • OneDrive for Business: Native apps available for Windows Phone, Windows 8, iOS and Android.
  • DropBox for Business: Native apps for iOS and Android, Windows 8.

Sharing and Collaboration

Here is where we need to look more closely and up until a couple of days ago, I would have said OneDrive wins it hands down.

OneDriveOneDrive is built by Microsoft, so it’s pretty obvious that there is nice integration with MS Office allowing users to easily share and collaborate on documents. Along with built in integration with Office on the desktop, users can also open Office documents in a web browser (using Office online) and perform real-time collaboration.

OneDrive does store versions of documents automatically and keeps a history of changes as well. In addition, OneDrive for Business synchronizes with the desktop and if you are away from your desk, there is the ability to get files off it to work on.

DropBox Project Harmony

DropBox used to be all about sharing and storing files. But with the release of DropBox for Business, which just came out yesterday, they have a new feature in the works that supports real-time collaboration. It’s called Project Harmony and while it doesn’t provide real-time document collaboration, it does provide some collaboration features such as: see who’s editing a document (file), a comment stream associated with the document,and it keeps copies in sync.

These features are closer to some of the features Google Docs offers, but they also present a reasonable alternative to real-time editing if you want people to review docs but not make actual changes. To get the real-time collaboration, DropBox integrates with other third-party apps such as CloudOn and GoodNotes.

Security and Compliance

In both cases, documents can be shared with people inside and outside the organization, and both support the ability to not allow outside collaboration. Both offer integration with security providers, OneDrive with SSO/ADFS/Directory, and DropBox via identity providers PingIdentity, Centrify, Onelogin and Okta.

OneDrive for Business supports a number of industry standards such as ISO 27001, EU Model clauses, HIPAA BAA and FISMA. You can also generate audit reports, adjust controls for external sharing, offline synchronization and access control.

DropBox for Business provides 256-bit AES encryption, and a two-step authentication process (something that is becoming very popular today). Its datacenters and managed service provider undergo regular SSAE 16 SOC audits, but it doesn’t look like it yet supports the industry standards mentioned above that OneDrive does.

Something DropBox does offer, that OneDrive does not, is Remote Wipe. So if a mobile device is stolen, or if someone leaves the company and takes their laptop with them, a DropBox administrator can wipe all the documents off the DropBox folder for that person. It also provides the ability to transfer files to another employee if someone leaves the company, and to upgrade a personal DropBox account to the Business version. (side note: Although OneDrive does not provide these features natively, there are is a third-party administration tool that does – our OneDrive Management).

Another new feature that comes as part of DropBox for Business is support for two different DropBox folders: the business one and a personal one, on the same device. This is good, but could also be a concern if a user transfers files between his/her personal account and their business one.

One of the biggest selling points for OneDrive for Business is its integration with Office (both on the desktop and online), as well as the ability to migrate up to Office 365 if the organization decides it needs more capabilities. In fact, it’s reasonable to assume Microsoft is offering OneDrive as a standalone service with the idea that the upsell is there a large percentage of time. As organizations continue to dip their toes in the cloud, they will move more and more content and functionality there, it may just take more time for some than others.

Have you looked at OneDrive for Business and compared it to DropBox for Business? Which one appeals more to you? Share your thoughts in the comments below.

OneDrive Management: Key Content Considerations

IMG_1244I know that we’ve been more than a little focused on OneDrive for Business lately, but there’s good reason for it. Microsoft’s decision to provide OneDrive as a completely separate service from Office 365 and SharePoint provides a lot of great opportunity for organizations, but also a number of challenges.

It is a great starting point for organization’s who aren’t yet ready to move completely to the cloud with Office 365. With OneDrive for Business they can provide a way for employees to store and share documents in the cloud, making them available anywhere the employee is and sharing with people outside the organization. When they are more comfortable with working in the cloud and are ready to take the next step, Office 365 is the perfect service.

But working with OneDrive has its challenges. One that we’ve talked about already is the ability to backup OneDrive content. Employees accidentally delete things, or they move on and clear out their accounts before an administrator gets a chance to give the documents to someone else. We also talked about getting content into OneDrive accounts quickly, without having to do it one OneDrive account at a time.

Those are both important concerns that need to be addressed. But here’s another one that is just as important – how is the content within each OneDrive account being used?

As an administrator it would be good to know who is using their OneDrive for Business accounts and who is not. This helps you understand adoption better and enables you to put strategies in place to increase adoption. But you don’t just want employees to use their OneDrive accounts, you want the right content stored in them as well. So it would be nice to know who is using their account to store family photos over who is using it to store actual business documents.

Here’s another important question – of those storing real business documents, are they sharing them? If they are sharing them, how much? OneDrive is a great location to share documents, but if a particular document, or set of documents, is shared with a lot of people then maybe it would be better to put that document(s) in a central location shared by many people – such as a shared team site if you are using Office 365. If a lot of documents are shared with a lot of people it might be a good sign you need to take that next step and move to Office 365.

Now sharing is fine. It’s encouraged. It’s called collaboration. But it needs to happen with the right people. And those people aren’t always inside the organization. They might be partners, suppliers, customers, etc.. OneDrive is a great service to provide content to people outside the organization. But it can be easily misused. It would be nice to know if someone was sharing content with a competitor, or anyone outside the organization who shouldn’t have access to the information, period.

Administrators can’t see what documents are shared and with whom – they just don’t have that kind of insight into OneDrive accounts. But what if they had a tool that would tell them something was shared with a domain that matched a competitor? Or to a generic domain like “” – that would be a sign that possibly something wrong is happening and it should be looked into.

Here’s the thing. We understand that employees need tools that give them broader access to the content they need to do their jobs, and to work with the people who help them do their jobs. This is the benefit of cloud-based services such as OneDrive for Business and Office 365. But having that access doesn’t mean it’s given blindly and with complete trust. It just doesn’t work that way.

Sharing is a powerful capability, but it’s one that must be monitored carefully. OneDrive is a great service to share content, but without proper administrative insight into how stored content is being shared, it’s a safe bet an organization is asking for trouble.

It is Time To Backup SharePoint Permissions

We talk a lot about backing up your content – and why not? It’s extremely important to ensure that if something goes wrong with your application (SharePoint) or service (Office 365, OneDrive for Business), you’ll have a way to get your content back. It’s also good if a user accidentally deletes a file and comes to you looking to get it back. But what about backing up the permissions on your content?

Ever Want to See Permissions in the Past?

What do you do if you want to see how permissions were set up for a team site or Library a couple of days ago? Or maybe last month? What if a piece of confidential information was leaked outside the organization and you want to know who had permissions to that information at the time it was leaked?

What if a Team Site Administrator accidentally deleted an entire set of permissions for a group? Or maybe a set of special permissions for a Library. How do you restore those permissions? You have to do it manually, which also means you have to consistently document how permissions are changed.

Let’s face it, as much as you’d like to say you regularly document your environment, you probably don’t. Not because you are lazy, more likely because you are busy managing the day to day activities. Plus, you likely give Team Site Administrators their own ability to modify permissions, so you don’t know on a daily basis how permissions might be changed.

Consider that in SharePoint, you can’t version permissions and they don’t go to the recycle bin when they are deleted like a piece of content does. This makes it very easy to destroy permissions or to change them and never have a record of what change were made and when. This applies not only to individual user permissions, but also to group and group membership records.

Backing Up Your Site Permissions

Here’s some good news for those of you who would like to be able see permission structures at any point in time. MetaVis Architect Suite now offers the option to back up SharePoint security groups, including group membership. With this new feature you can browse groups and group membership in these backup snapshots, as well as restore them.

One of the nice things about permissions backup is that it doesn’t take much storage or time (like a content backup does). But it does allow quick access to Site Collections permission structure on the Site Collection, Site, List and individual item level, and it even stores item metadata to easily identify the permission object.

Sound too good to be true? Check it out for yourself.

Is OneDrive for Business The SharePoint Alternative?

OneDrive for Business is Microsoft’s file sync, share and collaboration service. It used to be part of Office 365, but that has now changed.

Microsoft announced that OneDrive for Business will become available as a standalone subscription service on March 3. This is good news for those who want the simplicity of Dropbox, but the security and control of Office 365.

While some might see this as competition for the usual suspects in the file sharing space — Dropbox, Box, Google Drive — I think it’s a possible alternative to another, namely, SharePoint.

onedrive for business.jpg

Along with the announcement of the standalone version, Microsoft also talked about some new and upcoming features of the file sharing service, including:

  • New controls available for the most common functions directly above the Personal documents folder.
  • A Site folders view that shows you the contents of Document Libraries for the Sites you are following.
  • Improved search and the ability to share directly from search results.
  • Easier access to OneDrive through a familiar URL structure: https://<tenant>

These are all great new features, but what’s coming is even more enticing: advanced auditing and reporting features, encryption at rest, data loss prevention (DLP), extensibility improvements and more.

The move to make OneDrive a standalone service is very smart. We’ve seen more movement in the file sharing space in the last year or more than we’ve seen with other technologies. It’s simple — people (consumer and business) are looking for ways to share and collaborate easily. The cloud allows them to do that. And services like Dropbox, Box, Google Drive and OneDrive are all going to be competing for mindshare.

But it’s not just these file sharing competitors that will have to take on OneDrive. SharePoint is going to take a big hit too. We think for many, OneDrive is the SharePoint alternative many organizations have dreamed of.

Let’s look at three ways OneDrive takes on SharePoint:

1. Store, Sync, Share

OneDrive has a very simple interface (one that has been simplified further with recent updates). So it’s easy to upload your files and share them. You can also sync to all your devices, desktop, tablet, smartphone, giving you direct access to your content when you are online or offline. You even have mobile apps for iOS, Android, Windows 8 and Windows RT.

OneDrive even has this cool feature that allows you to grab a file from your PC even if you haven’t uploaded it to OneDrive. You have to turn that feature on, but it’s pretty nice to have.

SharePoint’s interface is OK, but it’s the subject of much debate. It’s not very intuitive to use and requires a fair amount of planning and organizing to get it set up in a way that’s easy for people to understand.

Getting access to SharePoint on mobile devices has been spotty at best. Access via mobile (tablet or smartphone) has improved a lot with SharePoint 2013, but for those on SharePoint 2010, the story is not so good.

2. Collaboration

Collaboration is the name of the game these days and easy ways to collaborate are critical for any organization. OneDrive enables you to collaborate easily with people inside and outside your organization. OneDrive supports collaboration through Office Online or Office client applications, and supports asynchronous editing. In addition, OneDrive has automatic version control, so you can be sure everyone is always working with the most recent version of a document.

When you are in the same organization, collaboration with SharePoint is easy. But if you want to collaborate with people outside your organization, then you have to do some administration work. So it’s not as easy as clicking a share button.

A point to note here is that with SharePoint 2013, you are using OneDrive for collaboration in most cases anyway. So if all you are doing is using SharePoint to store your documents, then why wouldn’t you just use OneDrive?

3. Security

OneDrive for Business supports a number of industry standards such as ISO 27001, EU Model clauses, HIPAA BAA and FISMA. You can also generate audit reports, adjust controls for external sharing, offline synchronization and access control.

You also get support for these industry standards with SharePoint 2013 on premises. So the question is, would you pay to license, install and implement SharePoint when you can get most, if not all of your security requirements met with OneDrive for Business? I’d like to see the business case for that decision.

Moving Up from OneDrive to Office 365

The best thing about OneDrive is the upgrade path is straightforward. You start with OneDrive to get all your file sharing and collaboration capabilities. When you are ready for email and more advanced productivity capabilities, you can connect into Office 365 and you’re off running.

The move from SharePoint on premises to Office 365 can be done, but it’s not simple or straightforward and requires much planning. OneDrive and Office 365 are both cloud services and OneDrive’s user interface and experience is designed from Office 365, so it’s much easier to make the shift.

In the end, as I always say, what tool you use depends greatly on what your needs are. OneDrive for Business, Office 365, SharePoint 2013 — all have many of the same features, but each one offers progressively more capabilities than the other.

What do you think? Is OneDrive for Business an alternative for SharePoint on premises?

Note: This article was originally published on CMSWire.

The Need for Centralized OneDrive Backup

The other day I talked about OneDrive migration and managing it once it’s there. Today, I want to talk to you about another important aspect of managing your OneDrive for Business accounts – backup.

Backup is interesting because as an administrator, you don’t have visibility into the content users store in their OneDrive workspaces. Think of OneDrive as a cloud counter part to a local hard drive (you can’t see what’s stored there unless you go to the desktop and view it in Explorer). This is different from storing content in a Team Site on Office365. In that case, an administrator can see all the content stored within the structure because they have full access to the team site.

Imagine that an employee stores dozens of important documents in their OneDrive workspace, and he leaves the company. The administrator has no way of knowing what is stored in that OneDrive, and even if it’s still there after the employee leaves. If that employee is leaving under good circumstances, you should be okay, because it’s likely they will help move the content to new users.

But what if that employee is fired? They could delete all the content in their OneDrive and you would never know what was there! Maybe you think that wouldn’t happen, but never say never…

With a team site, you can set a backup set up automatically and easily recover deleted content. You could also simply change permissions before the employee has the chance to delete anything. Changing permissions also allows you to automatically reassign someone else as owner.

Moving to OneDrive for Business is a good idea for many organizations who don’t need the full capabilities of Office 365, but want to provide their employees with a file sharing/storage service they can use any time, anywhere. But wouldn’t it be nice to be able to backup the content of each employees OneDrive workspace in a central location?

Backuping up OneDrive for Business

Then you would have a copy of everyone’s content. So if someone accidentally deleted a file, you could retrieve it. Or if someone does leave the company (regardless of the terms they leave on), you have a copy of what’s in their OneDrive. It would make things much easier for the Administrator – and safer for the organization.

2 Things to Consider Before You Move to OneDrive for Business

OneDrive for BusinessWith OneDrive for Business now available as a standalone service, we wonder how many will set aside their SharePoint implementations and plans for Office 365. After all, OneDrive is a perfect service if all you really want is a place to store and share files that is secure.

In my column on CMSWire this month, I talked about how OneDrive for Business could be “the alternative for SharePoint”. In it I outlined three key reasons you’d might consider it:

  1. Store, Sync and Share your documents
  2. Collaborate with others easily, both inside and outside the organization
  3. Security features are just as good as SharePoint.

OneDrive for Business is a good service, but it’s not without its challenges as well. Most of these come from an administration point of view.

Let’s say your organization has decided to move from some in-house file storage tool to OneDrive. Everyone is required to move to one OneDrive, but there’s currently no way for an administrator to collectively move all users to their OneDrive accounts. Each one has to be done individually.

What if you decide to move all those files in your file shares to multiple OneDrives based on who owns them? You can’t move everything at once. Again, you’re left with a one at time move of documents to a single OneDrive. Talk about time consuming.

Here is another challenge for administrators. What happens if someone decides to leave the company. What do you do with all those documents stored in their OneDrive? They need to be transferred to someone else in the organization (or possibly a group of people). Maybe an employee moves from one part of the organization to another and the documents they own need to be transferred to someone else.

These are only two potential issues organizations face when they decide to use OneDrive for Business.

There aren’t a lot of tools available on the market yet that support OneDrive for Business. We’ve been developing an administration tool that can help manage your OneDrive tenancy. This week we added the ability to move content into multiple OneDrive accounts from a central location, as well as transfer content from one OneDrive to another person in the tenancy. Take a few minutes to check it out and see if what’s you need to manage your new OneDrive for Business environment.

Actionable Administrator Reports, Plus New Features for Information Manager Enterprise User Edition

Every week we add new features to the MetaVis Architect Suite because we understand the things you need to work more effectively (plus we listen to what you say). What follows is a great list of new features for the Administrator Reports, plus a few other goodies.

Note: This update covers two different releases, so make sure you update today to get them both (Release and Release

Administrator Reports

Three new actions are available in the Administrator Reports for SharePoint and Office 365 Administration details views:

  • Change list Versioning and Content Approval settings.
  • Change list Checkout Required settings.
  • Copy Lists

All of these actions further extend the capabilities of the Administrator Reports. They are no longer view-only reports, enabling you to directly take action based on the information you see in a particular report.

Other Improvements to MetaVis Architect

Along with the action updates for the Administrator Reports, we’ve extended a few other functions within the suite. These include:

  • The ability to pre-filter list content before loading the complete content of the list into the Content Viewer.
  • Copy Contacts and Task list views from SharePoint 2003 sites.
  • Copy document templates in the Live Compare screen when copying lists or content types.
  • Create Orphaned Users in the destination site collection (based on a generated CSV file from an Orphaned Users report).

Information Manager Gets an Update

You should also know that we did some work on the Information Manager product (Release, adding several new features and updates.

  • When you are inside a document set, you have the option to tag, copy and download content.
  • When you are looking at search results from the SharePoint Search WEB Part (local or enterprise search), you can now download, copy, move and extract metadata from content you find in the results. Note that you must be using the Information Manager Enterprise User Edition for Search package.
  • Support has been added for the Issue Tracking list template.

We hope you find some useful new features in these updates, you can check out all the updates on each individual product page: MetaVis Architect Suite and Information Manager Enterprise User Edition. Quick note for those who have OneDrive for Business – check out our new administration product MetaVis OneDrive Management.

SharePoint to Office 365 Migration: What is In It For You?

migrationMany organizations have made a significant investment in on premises SharePoint. But is it time to give it up and migrate to Office 365? It doesn’t depend on who you ask; it depends on how well you know your content.

What the C-Suite is Asking

SharePoint to Office 365 migration is not a simple decision, especially if you have invested years of time, training and money. It doesn’t really matter if the SharePoint environment you have set up is perfect. In the end, the C-Suite is looking for the ROI:  what am I saving by migrating to Office 365? What am I getting?

Monitor, Measure, Track, Report

The only way to produce tangible ROI, is to measure, measure, measure – and report. That means you need content analytics in place to do several things:

  1. Monitor the content being created and managed within your SharePoint environment.
  2. Track the usage of that content across all departments and employees.

Not that long ago, I talked about some of the ways to monitor, track and measure your content, so I’m not going to go into those in detail, you can read them in that article. Here are the highlights though:

  1. Track how content is used across your organization
  2. Measure content growth
  3. Monitor Document Sizes/Counts
  4. Track Content Activity
  5. Monitor Who Uses Content the Most

There is a lot of focus on big data today and how important it is to the bottom line if you use it. But equally important is having a solid understanding of your content – that unstructured pile of documents and other assets that are created and used by your employees every day to do their jobs. We’re not suggesting you forget about big data, we’re saying get to know your content intimately.

These documents are some of the most important data in your business, so not having a clear understanding of what’s being produced and used is a huge mistake.

Now You Know Your Content – What’s Next?

Now you know your content. You know what you have, how it’s being used, who’s using it. What’s next? Because knowing is only part of the journey.

The biggest question you need to ask yourself now is “What’s your criteria for success?” What are the positive business outcomes you expect from migrating to Office 365? How will you know you achieved them?

The obvious one you are looking for is the cost reduction for infrastructure and licenses. You might not see big benefits in this area right away because it takes time to migrate over. You have to invest in good migration planning tools and resources to help with the migration. You may also decide to migrate in phases, which means you could have a hybrid environment for a period of time.

The decision to migrate isn’t only based infrastructure saving however. Many organizations choose to use cloud-based software because it helps employees work more effectively. It can improve collaboration between employees and between partners.

It also supports the new way of working “any time, any where”. Employees can be located across the globe, or across the hall. Services like Office 365 enable employees to easily communicate and collaborate no matter where they are working. So you need to determine what type of success criteria you can expect by improving collaboration. Some things you could measure:

  • Delivery times of projects
  • Reduced errors in projects
  • Increase in satisfaction rates among employees
  • Broader team structures (global teams)
  • Reduction in email storage
  • Reduction in duplicate documents

These are just some ideas of things you can measure to show the move to Office 365 has produced positive ROI. They may not all suit you and I’m sure there are many others you can think of to add to the list. The idea is to consider how you will prove the move to Office 365 is the right one. The things you measure will be unique to your organization’s needs.

There are some who say moving to the cloud is inevitable. The cost savings alone make a clear statement to any organization looking at the bottom line. And all the security concerns? They have to be acknowledged, but as long as you have the right plan in place to migrate and properly secure (and continually monitor that security), then you will be fine.

If you are staying with Microsoft, it’s evident they are cloud-focused. SharePoint on premises will be around for a while yet, but it’s Office 365 that will see the most updates and the most attention from Microsoft. It stands to reason; you need to do the same. So make the plan, and then implement it. And make sure you have in place the right tools to help you continue to validate and measure your Office 365 investment.

Announcing the OneDrive Administration Suite

Big product news coming from MetaVis Architect Suite software release today – we have a new product fresh off the development press to help you administer your OneDrive for Business accounts. And while that’s the big news, there’s more in this week’s update, so read on…

Is OneDrive for Business the Next SharePoint Alternative

MetaVis is happy to announce a new administration suite bundle to help you manage your OneDrive for Business accounts. As more organizations move to adopt OneDrive for Business as the way to create, manage and share content, we know you need the proper tools to deal with OneDrive migration and proper usage.

OneDrive Admin Dashboard

OneDrive Admin Dashboard

The OneDrive Administration Suite offers the following capabilities:

  • MetaVis Analytics for OneDrive: Gather analytics about your users’ OneDrives including storage growth, activity and usage among their repositories.  If you are already using the MetaVis Administration Suite for Office 365, you’ll find the dashboards, graphical charts and reports familiar.
  • MetaVis Security for OneDrive: Discover which users are sharing their content, inside or outside your enterprise. Track access control to make sure the right people have access to the right content.
  • MetaVis Backup for OneDrive: Office 365 Global Administrators can backup and restore their users’ OneDrive repositories. This includes version history, metadata, security and automation. Keep the backup locally in house or store it in your cloud provider (Microsoft Azure or Amazon.
OneDrive for Business Backup Navigator

OneDrive for Business Backup Navigator

  • MetaVis Migrator for OneDrive: Administrators can mass migrate on their users’ behalf (without end- user involvement) their Google Drive content into their Office 365 OneDrive sites. Options include the ability to include versions, metadata, internally shared permissions and format conversions. Not only can administrators migrate from Google Drive, but they can also migrate from File Shares and SharePoint to OneDrive (and from OneDrive to SharePoint or Google Drive).
OneDrive -Shared With Domains

OneDrive -Shared With Domains

We think OneDrive for Business is a great tool to help you manage your content, and we’re curious to know if you think it’s a better option than using SharePoint itself? Tell us what you think in the comments.

Administration Updates

Although our focus this week is on the OneDrive Administration Suite, we also added some new functionality to a few of our other products:

In the Administrator Report details view, we added two new actions to allow you to manage permissions directly from reports:

  • Break/Restore Permissions Inheritance
  • Grant Permissions

A few other new features:

  • Backup up and restore SharePoint site, list and item level permissions without the content or browse historical snapshots with backed up permissions.
  • Backup Power User (Tier 1) Editions can now schedule backup operations.
  • Administrator Power User (Tier 1) Editions can now schedule administration scan operations.

For those managing Server Farms, we’ve added the ability to connect to the SharePoint Server Farm Central Administration Console to load and display farm site collections into the Navigation Viewer. It also connects to Office 365 Tenancy Administration and should simply operations with farms/tenancy sites.  You can also now drag and drop or copy/paste sites to new site collections in the WEB application node of the application Navigation Tree.

Finally, a few smaller extensions:

  • Updated the Target Wildcard Path help text on Copy Multiple Site Collections Wizard context help button to specifically mention that a trailing slash is required
  • Alphabetized backup projects on the Backup Navigation Screen
  • Added version specific icons for farms and sites in Administrator projects

That’s all for this week. We’re hanging out at the SharePoint Conference in Vegas, so drop by booth 833 for a demo of OneDrive, or download trial versions of any of our SharePoint or Office 365 management products.